Follow the instructions below, in sequence, in order to set up the basic framework of how Empty Desk works. Set up correctly, you are left with the “paper”, but without the “work”.
This illustration is at the core of the Empty Desk structure – financial interaction:
Set Up Procedure:
1/ Get an A4 Lever Arch File (Ring Binder) with a 3 inch spine:
This represents one full year of your records.
2/ Insert 12 A4 Dividers – January to December:
3/ Now add 12 months worth of Bank Statements on your Current Account:
In the illustration below, you will see that there are monthly Statements and that illustrated is the October 2013 Statement filed between the October and November Dividers.
It does not matter if the Statements do not entirely match the monthly sections, as long as the Statements are in chronological order.
4/ In front of each Bank Statement, put the documents relating to each entry, in the order that they appear on the Bank Statement:
For documents of A5 size, or smaller, this is usually best done by placing the documents in an A5 punched pocket. Larger documents can be hole punched. A5 punched pockets are available at leading stationery shops or online.
Do not use A4 punched pockets for the A5 and smaller documents. They are too clumsy and also overlap the divider tabs, which makes selection cumbersome. Below is shown an ATM withdrawal chit/debit note firstly inside it’s A5 pocket and secondly in it’s appropriate place in front of the relevant Bank Statement.
Once in the A5 pocket, the document can be put in front of the Bank Statement that shows the relevant transaction. In this case, a withdrawal of cash on 29th October @ 17:52 hours.
All other documents relating to entries on this October 2013 Bank Statement are either filed above or below the withdrawal chit, depending on where the relative entry appears on the Bank Statement.